One of the best features of cloud-based document management is the ability to collaborate on a single document from anywhere in the world. The easier it is for people to navigate online storage, the better, because this ease of navigation translates into increased productivity and reduced clutter. Beyond that, be mindful of folders and subfolders. This system is particularly helpful because it will automatically sort files by date. And here is an example of a file named in this way: Here is one example of a good format: DATE_TITLE_AUTHOR. Approaches differ, but whichever one you choose, continue to follow that system. No matter which software you use, it's important to develop a consistent naming system for all your files. Set Up an Easy Naming Convention So You Can Find Files Easily Let's take a look at some strategies for effective management of digital documents, along with some of the tools that are available to your nonprofit. And this can be a daunting task to nonprofits that are primarily focused on their missions. But with more solutions at our disposal, we are also challenged to use these tools effectively. The cloud-first world we live in today has allowed for levels of collaboration, security, mobility, and productivity that we never thought would be possible. Saint Helena, Ascension, and Tristan da Cunhaĭigital documents have improved our productivity since the earliest versions of word processing software.ĭecades later, it seems that nearly everything exists not only in digital format, but also beyond our laptops and desktops - in the cloud.
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